Conference Team

Let us introduce you to our Conference Planning Committee—opportunities to be involved in the planning of CANFP Conferences. Conference Planning Committee members each assume responsibility for a different aspect of the conference, and meet monthly by conference call to coordinate efforts.  If you are interested in serving as a chairperson, or on a committee, please contact sheila@canfp.org

Conference Chair Executive Director, with CANFP Board: develop theme, agenda, budget, speakers, coordinate speakers travel/topic/presentation materials, negotiate contracts with local site and all vendors, coordinate, supervise and support panning committee chairs, develop timelines, submit final report to Board.  Chairperson: Sheila St. John sheila@canfp.org 1-877-33-CANFP

Site Advance Research and submit local site/catering/recording/translator/hotel proposals, suggest local speakers, regional promotion, pursue local funding and sponsorship.Chairperson:

Volunteer Coordinator and Local Resource Contact  Serve as local resource to other committees, and assemble local volunteer team to assist with regis/hospitality/transportation/childcare/exhibits/setup/breakdown, and supervise volunteer efforts, before and during event, Chairperson:

Registrar Collaborate with conference chair and online chair in setting up registration process, coordinate all pre-conference registrations and confirmation mailings, set up and supervise on site registration process, collect and account for income, follow though with all post conference accounts, track proceeds and attendance, provide appropriate chairs (CEU, childcare, etc) with participant list and contact info. Chairperson

Online Services Post pre and post conference information/video/photos, set up online registration.  Chairperson:

Funding and Development Identify donors to partially underwrite conference expenses or provide in kind services.

Continuing Ed Be familiar with and comply with BRN requirements, communicate with other chairs to insure all requirements met (promotional materials wording, etc), create/administer/collect test/evals, maintain appropriate records, provide documentation to participants post event. Chairperson:

Materials/Graphic Development Create logo, conference brochure, program, promotional materials, signage for event.

Promotion Prepare and submit articles and press releases statewide, before and after event, identify target audiences, promote regionally.

Speaker Coordinator Communicate with speakers re: topics, AV needs, taping, expectations, travel and hotel accommodations, obtain CV and pictures. Chairperson: Sheila St. John sheila@canfp.org 1-877-33-CANFP

Food Coordinate food for receptions and hospitality room, determine what food service can be provided by committee and coordinate, coordinate, work with caterer for remaining conference meals

Exhibit Prepare exhibitor form, solicit and coordinate exhibitors, communicate with exhibitors re: needs/suitability/content, supervise exhibit area, setup/takedown/staff and supervise CANFP exhibit, seek opportunities to exhibit locally to promote event Chairperson:

Conference Packets Solicit program information and submit to graphics chair (letters of endorsement, advertisers) order all contents, local info/discounts, and assemble—-prepare and tabulate evaluations.

Calegari Award Executive Board comprises this committee, selecting recipient, obtaining award, planning presentation Chairperson: sheila@canfp.org 1-877-33-CANFP

Childcare Obtain appropriate site, set up childcare, communicate with families in advance who are utilizing, assure proper child/adult ratio, compliance with any requirements, arrange entertainment/activities, prepare suitable space, obtain and supervise volunteers staffing the childcare

Liturgy Chair Arrange liturgies, compile list of nearby services, coordinate with local parish/Cathedral and celebrants. Chairperson:

Environment  Flowers, plants, podium, centerpieces.

Roundtables Coordinate outlines and obtain and assist facilitators, prepare and set up signage

On Site Volunteers: Session Monitors (support and time speakers, start/end sessions on time, be sure AV equipment present and functioning), Registration table, staff exhibits for CANFP and speakers, childcare supervisors, transportation coordinator to pick up and return speakers to airport/hotel, audiovisual support to speakers, pre conference team to meet on site

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